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Your Easy Guide to Inventory Item Basics

Updated

A Little Planning Goes a Long Way

How you structure the layout of your INVENTORY ITEMS will depend a lot on your business model, how you buy in stock / raw materials, whether you perform production runs, if you have different stock locations / storage areas, what your goals for performing stock control are, etc

The possibilities are endless, so I recommend an depth discussion with your support team who have many years of diverse experience for you to utilise.

To paraphrase Stock Control: What It Is and How to Know If It’s Right for Your Business …

“You can make it really complex … more complexity usually means more work. Don’t build an administrative nightmare that costs more to maintain than you get back”

Set Some Defaults

You want to at least set the MAIN TAX to be used.

YumaPOS uses FIFO & is time sensitive. If you get the TAX wrong, all of your reporting will be wrong up until the date & time you fix it.

UNITS OF MEASUREMENT should be decided. Doesn’t really change anything but will make everything more cohesive & look nicer.

Make Life Easy : Preset Some Basic Settings

Review the Heirarchy

Not a biggie for a simple single-store layout. More complex models may require a bit more mindfulness.

You need to at least know where INVENTORY ITEMS & INVENTORY LOCATION fit into your TENANT structure.

Scale Your Business : YumaPOS for Single to Franchise Growth

Review Where Cost Comes From

This again depends on your goals and business model. 

Will you get away with just using the default cost ?

Do you require more in depth accountability by entering vendor invoices ?

A Quick Guide to Where ITEM Cost Comes From

Create Storage Areas

A single store will usually have a single stock location.

Multiple stores could have their own storage location.

Multiple stores could have their own storage location as well as the ability to transfer to / from a centralised warehouse or between each other.

You could have a warehouse and a production store. Then have franchise stores that place orders directly with the warehouse.

Create Counter Parties

To be able to raise purchase orders and enter receivals and invoices, you need to have a supplier. YumaPOS calls these COUNTER PARTIES.

Enter them now, import them or add them on the fly.

Create Inventory Categories

Inventory categories are a way to sort your inventory in a manner that is easy to find and maintain.

Some examples may include :

  • Beer by the Carton
  • Beer by the Keg
  • Row 7 Bay G
  • Bulk Protein
  • Pool Chemicals

View Inventory Items List

 

Add New Inventory Item

 

Modify Existing Inventory Item

 

Transferring Inventory Items

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